How I Stay Organized | Spring 2018

Since the beginning of the year, for the most part of the week, I’m locked at home (or in my University library) all day writing my thesis, my routine completely changed since last year. I don’t have classes nor exams to study for anymore (*jumps up and down for the excitement*) and I have a very quiet social life (/introvert), so my way to stay organized changed too since last Fall. That’s why I thought it would be nice to share how I basically simplified everything.

First of all, I got rid of many unused Trello boards. I still use it to collaborate with the Middle Earth News team and I have only another board that I use for productivity stuff which is the one where I plan my articles for Page Flutter. (I had to blur most of my cards for privacy reasons, sorry.)

I still have a couple of boards I use for personal stuff like keeping track of the movies I want to watch, the Yoga videos I want to try and the books I read, but they are just for fun boards and I don’t constantly check them. Maybe I’ll write a blog post about them in the future. 🙂

Another thing that changed lately is the way I store my files in the cloud. Previously, I just kept everything on Google Drive organized by folders, but since I’m not paying for it, I was running out of space because of all the stuff I have to temporarily store for my thesis research, so I decided to move all my personal stuff (old documents, receipts, printables, ebooks, etc.) on Dropbox since I already had an account created back in 2011 (before Drive was actually a thing). Also, inviting other people over the years allowed me to gain 7GB of storage there, which is more than enough for my personal stuff. On Google Drive, I just have two main folders one for University and one for blogging stuff, here is how the latter is organized.

I have a folder for every blog/website I write for and inside each folder I have a Google Doc for every article I write, this way I have a backup of my work if something goes wrong with the websites, it also works very well if I have to share the article with someone else before publishing it. I was using the same system for my blog, but since I write more here than everywhere else, I ended up having too many documents. So, for 2018, I decided to create a single document with all my blog posts and it works incredibly better.

The structure of the doc is very simple. I write the name of the month as Header 1 and the title of the posts as Header 2, this way they build a clickable index on the left and I can easily jump from a post to another, it also helps me to see how much I post every month on my blog. When an idea for a blog post comes to mind, I usually note it in Google Keep and, once at my laptop, I transfer it on this Doc.

For deadlines, appointments, and reminders I still use Google Calendar. I also purchased a paper planner for 2018 but since my life is totally boring right now and I have less and less stuff to do aside from staying all day at my laptop writing, I started using my Tolkien Calendar to annotate the important stuff. This way, I have a paper calendar on my wall always in front of me and a digital “backup” on Google Calendar that I also use when I’m away from my desk.

I have a similar set up for my notes too: Google Keep for reminders, lists and random notes on the go and my Harry Potter Moleskine as my everything notebook. It used to be my bullet journal, but I basically abandoned the task/appointment stuff and it’s just all collections so I call it “everything notebook” now. 🙂 Here I like to draft blog posts, plan the articles I have to write and things like that.

Bonus Tip

Finally, I’d like to share a tip that helped me a lot to avoid procrastination and getting distracted while I should work at my laptop (i.e. all day). Many people use apps that block certain websites from their browser (like Facebook) or even some software, but I don’t like that (I’m always afraid of messing up), my system is definitely simpler. I have two user accounts on my laptop, one is called Alice and one University. The first one is the admin account and I use it for everything, from blogging stuff to play LOTRO and relax, the other one if solely for working on my thesis. Having all my files on the cloud helps a lot so I can’t still access them from my other account, but also from my tablet or my phone. In this secondary account I use for University, I don’t have all my browser bookmarks nor the distraction of all the other stuff like personal files on Dropbox or LOTRO or Spotify. For a while, I toyed with the idea of using my laptop only for work and do all my blog and recreational stuff on my tablet with the help of my Bluetooth keyboard, but I like to create graphics and explore and read and things like that and doing it on a tablet was a nightmare for me! So having two different accounts is what works for me.

I hope you enjoyed this little update on my productivity set up. Feel free to let me know how you stay organized in the comments below! 🙂


2 thoughts on “How I Stay Organized | Spring 2018

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