How I Stay Organized | Fall 2017

One of the things I struggle with the most is my love for technology. While I finally forced myself to automate my social media profiles and I just left Instagram (and a couple of Facebook groups) into my life, I still struggle with my insane love for apps. I like to watch videos and read posts about them, see how other people stay organized and I keep downloading new ones and testing them for some time until I find myself not knowing where my stuff is anymore.

I tried Todoist, TickTick, Asana, Pocket and Instapaper (and many others) because they looked cool and I thought I needed them. I switched so many times my to-do list app during the last few months that I ended up picking up an old notebook one day and just jot things down because I was too frustrated with my tech.

I love Google Drive and I use it all the time since my University moved our academic emails on GSuite, but somehow I forced myself to use Evernote, try OneNote or Dropbox Paper only because people recommended them. The truth is that I already had my own system but I wasn’t paying attention to it because I was too busy switching apps.

Normal girls get excited about a new pair of shoes, I get excited about a new app to try.

Now that we’re about to enter the Holidays season, I want to narrow down the list of tools I use and try to stick with it until the end of the year. Then, I will decide if I want to bring something else back or not.

My System

Here are the apps that I use on my system, the ones I always come back to, and other more recent apps I find very useful.

Google Calendar: I never found another calendar app with the same amount of features for free. Also, the new desktop redesign makes it even better to use.

Google Drive: here is where I store everything, from documents to pdf to online class workbooks, this is also where I draft my blog posts.

Google Keep: I finally ditched all the other to do list apps. After being an all-time fan of Wunderlist, I decided it was time to let it go because I had created so many lists there that it was incredibly cluttered and I even forgot about them. Keep is amazing, I love the way everything is in front of you and you don’t have to open folders or additional lists in order to see more, I even wrote a post on how I use it here.

Google Inbox: while on my laptop I keep using Gmail, I prefer Inbox on my phone because it’s more mobile-friendly and, above all, has a great reminders widget for Android that allows me to set reminders very quickly without even opening the app. The best thing about using Google products is that you can limit the number of accounts and login info to keep in mind.

Evernote: the native notes app on my smartphone isn’t very good and can’t be synchronized on another device, so the notes are just saved locally. Not very secure because if something happens to your phone, the notes are gone. That’s why I use Evernote for my random ideas, drafting blog posts on the go, Instagram captions and so on. I was very pleased by the experience with Simplenote (more suitable to my very simple needs), but I’ve been an Evernote user since 2012 and I didn’t want to create another account on another app. I used to have a very complex system with notebooks, stacks and tags, but I ended up not being able to find my notes (I’m not a fan of the search bar), so I decided to store my files on Drive and simplify my Evernote setup. These days I keep only one notebook and I always try to stay under 50 notes.

Trello: my favourite project management app. I mostly use it to collaborate with other people and plan specific projects. You can find all my posts about Trello here.

OneNote: this is a recent addition to the “collection”. I was looking for a handy way to save articles to read later without having to deal with another app/account. Then I found out that I could use OneNote with my incredibly old Hotmail account and that the feature to save posts there directly from Feedly was free, so I started using it as a “read later” app. I also decided to store some pdf and articles there, because I prefer the way they look there rather than Evernote and so I can keep my Google Drive decluttered and organized. So OneNote is basically my reading centre now, where I also keep blogging resources and interesting articles from the web. Finding thing is easier than Evernote because the way OneNote organize stuff with tabs and pages is exactly how my brain works. I should use it for notes and checklists, but I still prefer Evernote for that since synchronization and formatting work better on mobile.

Photo Editing

Snapseed and A Color Story are both free and they are the only apps I use these days to edit my photos.

Just For Fun

Goodreads Beta: Goodreads recently released a new app for Android and, even if it’s still in beta, I’m loving it. The layout is way better than the standard app and it has nice features.

Libib: this is a recent discovery and I use it to catalog my physical books. I love it because everything is private and it isn’t a social media.

Miscellaneous

Firefox Focus: I still use Chrome for day to da stuff, but when I have to just search random things, I prefer this app. It doesn’t save your chronology and doesn’t allow to open different tabs, so you’re forced to stay focused on what you’re doing. It’s nice to bring a bit of mindfulness in my browser research.

Adobe Scan: I tried tons and tons of scan apps and this one is definitely my favourite. I use it at University to scan notes of my classmates or documents, pages from books and things like that. I can easily scan my documents and save them as pdf files of one or more pages and export them to Drive.


I didn’t want to include the analog part of my organization because I already talked about my journals and planners in the past. However, I wanted to be sure to mention that my system is not completely digital and it will keep being a hybrid one also in 2018.


5 thoughts on “How I Stay Organized | Fall 2017

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s